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Microsoft Outlook 2007 shortcut keys

Apr.07, 2010 in MS Outlook 2007 Tips & Tricks Leave a Comment

Below are some of the Microsoft Outlook 2007 Shortcut Keys. Using these keys will help you saving a lot of time and efforts. Go ahead and master Outlook 2007.

Shortcut	Description
Basic navigation

CTRL+1	Switch to Mail.
CTRL+2	Switch to Calendar.
CTRL+3	Switch to Contacts.
CTRL+4	Switch to Tasks.
CTRL+5	Switch to Notes.
CTRL+6	Switch to Folder List in Navigation Pane.
CTRL+7	Switch to Shortcuts.
CTRL+PERIOD	Switch to next message (with message open).
CTRL+COMMA	Switch to previous message (with message open).
F6 or CTRL+SHFT+TAB	Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar.
TAB	Move between the Outlook window, the smaller panes in the Navigation Pane, the Reading Pane, and the sections in the To-Do Bar.
Arrow keys	Move around within the Navigation Pane.
CTRL+Y	Go to a different folder.
F3 or CTRL+E	Go to the Search box.
ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP	In the Reading Pane, go to the previous message.
SPACEBAR	In the Reading Pane, page down through text.
SHFT+SPACEBAR	In the Reading Pane, page up through text.
SHFT+PLUS SIGN or MINUS SIGN, respectively	Expand or collapse a group (with a group selected) in the Navigation Pane.
LEFT ARROW or RIGHT ARROW, respectively	Collapse or expand a group in the e-mail message list.

SHFT+TAB	Move to next field in Reading Pane.
CTRL+TAB	Move to previous field in Reading Pane.
ALT+B, ALT+LEFT ARROW, or ALT+BACKSPACE	Go back to previous view in main Outlook window.
ALT+RIGHT ARROW	Go forward to next view in main Outlook window.
CTRL+SHFT+W	Select the InfoBar and, if available, show the menu of commands.

Search

CTRL+E	Find a message or other item.
ESC	Clear the search results.
CTRL+ALT+A	Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in.
CTRL+ALT+W	Expand the Search Query Builder.
CTRL+SHFT+F	Use Advanced Find.
CTRL+SHFT+P	Create a new Search Folder.
F4	Search for text within a message or other item.
SHFT+F4	Find next during text search within a message or other item.
CTRL+H	Find and replace text, symbols, or some formatting commands within open items. Works in the Reading Pane on an open item.
CTRL+ALT+K	Expand search to include the desktop.

Flags

CTRL+SHFT+G	Open the Flag for Follow Up dialog box to assign a flag.

Color Categories

ALT+D	Delete the selected category from the list in the Color Categories dialog box.

Create an item or file

CTRL+SHFT+A	Create an appointment.
CTRL+SHFT+C	Create a contact.
CTRL+SHFT+L	Create a distribution list.
CTRL+SHFT+X	Create a fax.
CTRL+SHFT+E	Create a folder.
CTRL+SHFT+J	Create a Journal entry.
CTRL+SHFT+Q	Create a meeting request.
CTRL+SHFT+M	Create a message.
CTRL+SHFT+N	Create a note.
CTRL+SHFT+H	Create a new Microsoft Office document.
CTRL+SHFT+S	Post to this folder.
CTRL+T	Post a reply in this folder.
CTRL+SHFT+P	Create a Search Folder.
CTRL+SHFT+K	Create a task.
CTRL+SHFT+U	Create a task request.

All items

CTRL+S or SHFT+F12	Save.
ALT+S	Save and close.
F12	Save as.
CTRL+Z or ALT+BACKSPACE	Undo.
CTRL+D	Delete an item.
CTRL+P	Print.
CTRL+SHFT+Y	Copy an item.
CTRL+SHFT+V	Move an item.
CTRL+K	Check names.
F7	Check spelling.
CTRL+SHFT+G	Flag for follow-up.
CTRL+F	Forward.
ALT+S	Send or post or invite all.
F2	Turn on editing in a field (except in Icon view).
CTRL+L	Left align text.
CTRL+E	Center text.
CTRL+R	Right align text.

E-mail

CTRL+SHFT+I	Switch to Inbox.
CTRL+SHFT+O	Switch to Outbox.
CTRL+TAB	Choose the account from which to send a message. (with focus on the To box) and then TAB to the Accounts button
CTRL+K	Check names.
ALT+S	Send.
CTRL+R	Reply to a message.
CTRL+SHFT+R	Reply all to a message.
CTRL+F	Forward a message.
CTRL+ ALT+J	Mark a message as not junk.
CTRL+SHFT+I	Display blocked external content (in a message).
CTRL+ SHFT+S	Post to a folder.
CTRL+SHFT+N	Apply Normal style.
CTRL+M or F9	Check for new messages.
UP ARROW	Go to the previous message.
DOWN ARROW	Go to the next message.
CTRL+N	Create a new message (when in Mail).
CTRL+SHFT+M	Create a new message (from any Outlook view).
CTRL+O	Open a received message.
CTRL+SHFT+B	Open the Address Book.
CTRL+SHFT+O	Convert an HTML or RTF message to plain text.
INSERT	Add a Quick Flag to an unopened message.
CTRL+SHFT+G	Display the Flag for Follow Up dialog box.
CTRL+Q	Mark as read.
CTRL+U	Mark as unread.
CTRL+SHFT+W	Show the menu to download pictures, change automatic download settings, or add a sender to the Safe Senders List.
F4	Find or replace.
SHFT+F4	Find next.
CTRL+ENTER	Send.
CTRL+P	Print.
CTRL+F	Forward.
CTRL+ALT+F	Forward as attachment.
ALT+ENTER	Show the properties for the selected item.
CTRL+ALT+M	Mark for Download.
CTRL+ALT+U	Clear Mark for Download.
CTRL+B	Display Send/Receive progress.(when a Send/Receive is in progress)

Calendar

CTRL+N	Create a new appointment (when in Calendar).
CTRL+SHFT+A	Create a new appointment (in any Outlook view).
CTRL+SHFT+Q	Create a new meeting request.
CTRL+F	Forward an appointment or meeting.
CTRL+R	Reply to a meeting request with a message.
CTRL+SHFT+R	Reply All to a meeting request with a message.
ALT+0	Show 10 days in the calendar.
ALT+1	Show 1 day in the calendar.
ALT+2	Show 2 days in the calendar.
ALT+3	Show 3 days in the calendar.
ALT+4	Show 4 days in the calendar.
ALT+5	Show 5 days in the calendar.
ALT+6	Show 6 days in the calendar.
ALT+7	Show 7 days in the calendar.
ALT+8	Show 8 days in the calendar.
ALT+9	Show 9 days in the calendar.
CTRL+G	Go to a date.
ALT+= or CTRL+ALT+4	Switch to Month view.
CTRL+RIGHT ARROW	Go to the next day.
ALT+DOWN ARROW	Go to the next week.
ALT+PAGE DOWN	Go to the next month.
CTRL+LEFT ARROW	Go to the previous day.
ALT+UP ARROW	Go to the previous week.
ALT+PAGE UP	Go to the previous month.
ALT+HOME	Go to the start of the week.
ALT+END	Go to the end of the week.
ALT+MINUS SIGN or CTRL+ALT+3	Switch to Full Week view.
CTRL+ALT+2	Switch to Work Week view.
CTRL+COMMA or CTRL+SHFT+COMMA	Go to previous appointment.
CTRL+PERIOD or CTRL+SHFT+PERIOD	Go to next appointment.
CTRL+G	Set up recurrence for an appointment or task.

Contacts

CTRL+SHFT+D	Dial a new call.
F3 or CTRL+E	Find a contact or other item.
F11	Enter a name in the Search Address Books box.
SHFT+letter	In Table or List view of contacts, go to first contact that starts with a specific letter.
CTRL+A	Select all contacts.
CTRL+F	Create a new message addressed to selected contact.
CTRL+J	Create a Journal entry for the selected contact.
CTRL+N	Create a new contact (when in Contacts).
CTRL+SHFT+C	Create a new contact (from any Outlook view).
CTRL+O or CTRL+SHFT+ENTER	Open a contact form for the selected contact.
CTRL+SHFT+L	Create a new distribution list.
CTRL+P	Print.
F5	Update a list of distribution list members.
CTRL+Y	Go to a different folder.
CTRL+SHFT+B	Open the Address Book.
CTRL+SHFT+F	Use Advanced Find.
CTRL+SHFT+PERIOD	In an open contact, open the next contact listed.
ESC	Close a contact.
CTRL+SHFT+X	Open a Web page for the selected contact (if one is included).
ALT+D	Open the Check Address dialog box.
ALT+SHFT+1	In a contact form, under Internet, display the E-mail 1 information.
ALT+SHFT+2	In a contact form, under Internet, display the E-mail 2 information.
ALT+SHFT+3	In a contact form, under Internet, display the E-mail 3 information.

Electronic Business Cards dialog box

ALT+A	Open the Add list.
ALT+B	Select text in Label box when the field with a label assigned is selected.
ALT+C	Open the Add Card Picture dialog box.
ALT+E	Place cursor at beginning of Edit box.
ALT+F	Select the Fields box.
ALT+G	Select the Image Align drop-down list.
ALT+K, then ENTER	Select color palette for background.
ALT+L	Select Layout drop-down list.
ALT+R	Remove a selected field from the Fields box.

Tasks

ALT+F2	Show or hide the To-Do Bar.
ALT+C	Accept a task request.
ALT+D	Decline a task request.
CTRL+E	Find a task or other item.
CTRL+Y	Open the Go to Folder dialog box.
CTRL+N	Create a new task (when in Tasks).
CTRL+SHFT+K	Create a new task (from any Outlook view).
CTRL+SHFT+U	Create a new task request.
CTRL+O	Open selected item.
CTRL+P	Print selected item.
CTRL+A	Select all items.
CTRL+D	Delete selected item.
CTRL+F	Forward a task as an attachment.
SHFT+TAB	Switch between the Navigation Pane, Tasks list, and To-Do Bar.
CTRL+J	Open selected item as a Journal item.
CTRL+Z	Undo last action.
INSERT	Flag an item or mark complete.

Format text

ALT+O	Display the Format menu.
CTRL+SHFT+P	Display the Font dialog box.
SHFT+F3	Switch case (with text selected).
CTRL+SHFT+K	Format letters as small capitals.
CTRL+B	Make letters bold.
CTRL+SHFT+L	Add bullets.
CTRL+I	Make letters italic.
CTRL+T	Increase indent.
CTRL+SHFT+T	Decrease indent.
CTRL+L	Left align.
CTRL+E	Center.
CTRL+U	Underline.
CTRL+] or CTRL+SHFT+>	Increase font size.
CTRL+[ or CTRL+SHFT+<	Decrease font size.
CTRL+X or SHFT+DELETE	Cut.
CTRL+C or CTRL+INSERT	Copy. Note CTRL+INSERT is not available in the Reading Pane.
CTRL+V or SHFT+INSERT	Paste.
CTRL+SHFT+Z or CTRL+SPACEBAR	Clear formatting.
CTRL+SHFT+H	Delete the next word.
CTRL+SHFT+J	Stretch a paragraph to fit between the margins.
CTRL+SHFT+S	Apply styles.
CTRL+T	Create a hanging indent.
CTRL+K	Insert a hyperlink.
CTRL+L	Left align a paragraph.
CTRL+R	Right align a paragraph.
CTRL+SHFT+T	Reduce a hanging indent.
CTRL+Q	Remove paragraph formatting.

Add Web information to items

Hold down CTRL and click the mouse button.	Edit a URL in the body of an item.
Hold down SHFT and click the mouse button.	Specify a Web browser.
CTRL+K	Insert a hyperlink.

Print preview

Press ALT+F and then press V To print an item in an open window, press ALT+F, press W, and then press V	Open Print Preview.
ALT+P	Print a print preview.
ALT+S or ALT+U	Open Page Setup from Print Preview.
ALT+Z	Zoom.
ALT+C	Close Print Preview.

Send/Receive


F9	Start a send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define.
SHFT+F9	Start a send/receive for the current folder, retrieving full items (header, item, and any attachments).
CTRL+M	Start a send/receive.
CTRL+ALT+S	Define Send/Receive groups.

Visual Basic Editor


ALT+F11	Open Visual Basic Editor.

Macros

ALT+F8	Play macro.

Forms

CTRL+ALT+SHFT+F12	Save Form Design.
CTRL+SHFT+F11	Save Form Data.
Click in an InfoPath folder, and then CTRL+N.	Create a new Microsoft Office InfoPath form.

Table view – General use

ENTER	Open an item.
CTRL+A	Select all items.
PAGE DOWN	Go to the item at the bottom of the screen.
PAGE UP	Go to the item at the top of the screen.
SHFT+UP ARROW or SHFT+DOWN ARROW, respectively	Extend or reduce the selected items by one item.
CTRL+UP ARROW or CTRL+DOWN ARROW, respectively	Go to the next or previous item without extending the selection.
CTRL+SPACEBAR	Select or cancel selection of the active item.
F5	Refresh view.

Table view – with a group selected

CTRL+SHFT+PLUS SIGN	Expand all groups.
CTRL+MINUS SIGN	Collapse the group.
SHFT+PLUS SIGN	Expand a single selected group.
MINUS SIGN	Collapse a single selected group.
UP ARROW	Select the previous group.
DOWN ARROW	Select the next group.
HOME	Select the first group.
END	Select the last group.
RIGHT ARROW	Select the first item on screen in an expanded group or the first item off screen to the right.

Table view – All groups

CTRL+MINUS SIGN	Collapse all groups.
CTRL+SHFT+PLUS SIGN	Expand all groups.

Calendar Day/Week/Month view

ALT+key for number of days	View from 1 through 9 days.
ALT+0 (ZERO)	View 10 days.
ALT+MINUS SIGN	Switch to weeks.
ALT+=	Switch to months.
CTRL+TAB or F6	Move between Calendar, TaskPad, and the Folder List.
SHFT+TAB	Select the previous appointment.
LEFT ARROW	Go to the previous day.
RIGHT ARROW	Go to the next day.
ALT+DOWN ARROW	Go to the same day in the next week.
ALT+UP ARROW	Go to the same day in the previous week.

Day view

HOME	Select the time that begins your work day.
END	Select the time that ends your work day.
UP ARROW	Select the previous block of time.
DOWN ARROW	Select the next block of time.
PAGE UP	Select the block of time at the top of the screen.
PAGE DOWN	Select the block of time at the bottom of the screen.
SHFT+UP ARROW or SHFT+DOWN ARROW, respectively	Extend or reduce the selected time.
With the cursor in the appointment, ALT+UP ARROW or ALT+DOWN ARROW, respectively	Move an appointment up or down.
With the cursor in the appointment, ALT+SHFT+UP ARROW or ALT+SHFT+DOWN ARROW, respectively	Change an appointment’s start or end time.
ALT+DOWN ARROW	Move selected item to the same day in the next week.
ALT+UP ARROW	Move selected item to the same day in the previous week.

Week view

HOME	Go to the start of work hours for the selected day.
END	Go to the end of work hours for the selected day.
PAGE UP	Go up one page view in the selected day.
PAGE DOWN	Go down one page view in the selected day.
ALT+UP ARROW, ALT+DOWN ARROW, ALT+LEFT ARROW, or ALT+RIGHT ARROW, respectively	Move the appointment up, down, left, or right.
SHFT+LEFT ARROW, SHFT+RIGHT ARROW, SHFT+UP ARROW, or SHFT+DOWN ARROW; or SHFT+HOME or SHFT+END	Change the duration of the selected block of time.

Month view

HOME	Go to the first day of the week.
PAGE UP	Go to the same day of the week in the previous page.
PAGE DOWN	Go to the same day of the week in the next page.

Date Navigator

ALT+HOME	Go to the first day of the current week.
ALT+END	Go to the last day of the current week.
ALT+UP ARROW	Go to the same day in the previous week.
ALT+DOWN ARROW	Go to the same day in the next week.

Business Cards view or Address Cards view – General use

One or more letters of the name that the card is filed under or the name of the field that you are sorting by	Select a specific card in the list.
UP ARROW	Select the previous card.
DOWN ARROW	Select the next card.
HOME	Select the first card in the list.
END	Select the last card in the list.
PAGE UP	Select the first card on the current page.
PAGE DOWN	Select the first card on the next page.
RIGHT ARROW	Select the closest card in the next column.
LEFT ARROW	Select the closest card in the previous column.
CTRL+SPACEBAR	Select or cancel selection of the active card.
SHFT+UP ARROW	Extend the selection to the previous card and cancel selection of cards after the starting point.
SHFT+DOWN ARROW	Extend the selection to the next card and cancel selection of cards before the starting point.
CTRL+SHFT+UP ARROW	Extend the selection to the previous card, regardless of the starting point.
CTRL+SHFT+DOWN ARROW	Extend the selection to the next card, regardless of the starting point.
SHFT+HOME	Extend the selection to the first card in the list.
SHFT+END	Extend the selection to the last card in the list.
SHFT+PAGE UP	Extend the selection to the first card on the previous page.
SHFT+PAGE DOWN	Extend the selection to the last card on the last page.

Business Cards view or Address Cards view – Move between fields in an open card

TAB	Move to the next field and, from the last field of a card, move to the first field in the next card.
SHFT+TAB	Move to the previous field and, from the first field of a card, move to the last field in the previous card.
ENTER	Move to the next field, or add a line to a multiline field.
SHFT+ENTER	Move to the previous field without leaving the active card.
F2	Display the insertion point in the active field to edit text.

Business Cards view or Address Cards view – Move between characters in a field

ENTER	Add a line in a multiline field.
HOME	Move to the beginning of a line.
END	Move to the end of a line.
PAGE UP	Move to the beginning of a multiline field.
PAGE DOWN	Move to the end of a multiline field.
UP ARROW	Move to the previous line in a multiline field.
DOWN ARROW	Move to the next line in a multiline field.
LEFT ARROW	Move to the previous character in a field.
RIGHT ARROW	Move to the next character in a field.

Timeline view (Tasks or Journal) – item selected

LEFT ARROW	Select the previous item.
RIGHT ARROW	Select the next item.
SHFT+LEFT ARROW or SHFT+RIGHT ARROW	Select several adjacent items.
CTRL+LEFT ARROW+SPACEBAR or CTRL+RIGHT ARROW+SPACEBAR	Select several nonadjacent items.
ENTER	Open the selected items.
PAGE UP	Display the items one screen above the items on screen.
PAGE DOWN	Display the items one screen below the items on screen.
HOME	Select the first item on the timeline (if items are not grouped) or the first item in the group.
END	Select the last item on the timeline (if items are not grouped) or the last item in the group.
CTRL+HOME	Display (without selecting) the first item on the timeline (if items are not grouped) or the first item in the group.
CTRL+END	Display (without selecting) the last item on the timeline (if items are not grouped) or the last item in the group.

Timeline view (Tasks or Journal) – group selected

ENTER or RIGHT ARROW	Expand the group.
ENTER or LEFT ARROW	Collapse the group.
UP ARROW	Select the previous group.
DOWN ARROW	Select the next group.
HOME	Select the first group on the timeline.
END	Select the last group on the timeline.
RIGHT ARROW	Select the first item on screen in an expanded group or the first item off screen to the right.

Timeline view – unit of time on the time scale for days is selected

LEFT ARROW	Move back in increments of time that are the same as those shown on the time scale.
RIGHT ARROW	Move forward in increments of time that are the same as those shown on the time scale.
SHFT+TAB	When the lower time scale is selected, select the upper time scale.
TAB	When the upper time scale is selected, select the lower time scale.
TAB	When the lower time scale is selected, select the first item on screen or the first group on screen if items are grouped.

Microsoft Excel 2007 shortcut keys

Apr.07, 2010 in MS Excel 2007 Tips & Tricks Leave a Comment

Below are some of the Microsoft Excel 2007 Shortcut Keys. Using these keys will help you saving a lot of time and efforts. Go ahead and master Excel 2007.

Shortcut	Command
CTRL combination shortcut keys
CTRL+SHFT+(	Unhides any hidden rows within the selection.
CTRL+SHFT+)	Unhides any hidden columns within the selection.
CTRL+SHFT+&	Applies the outline border to the selected cells.
CTRL+SHFT_	Removes the outline border from the selected cells.
CTRL SHFT ~	Applies the General number format in Microsoft Excel.
CTRL+SHFT+$	Applies the Currency format with two decimal places (negative numbers in parentheses).
CTRL+SHFT+%	Applies the Percentage format with no decimal places.
CTRL+SHFT+^	Applies the Exponential number format with two decimal places.
CTRL+SHFT+#	Applies the Date format with the day, month, and year.
CTRL+SHFT+@	Applies the Time format with the hour and minute, and AM or PM.
CTRL+SHFT+!	Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.
CTRL+SHFT+*	Selects the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable, it selects the entire PivotTable report.
CTRL+SHFT+:	Enters the current time.
CTRL+SHFT+	Copies the value from the cell above the active cell into the cell or the Formula Bar.
CTRL SHFT Plus ( )	Displays the Insert dialog box to insert blank cells in Microsoft Excel.
CTRL+Minus (-)	Displays the Delete dialog box to delete the selected cells.
CTRL+;	Enters the current date.
CTRL+`	Alternates between displaying cell values and displaying formulas in the worksheet.
CTRL+’	Copies a formula from the cell above the active cell into the cell or the Formula Bar.
CTRL+1	Displays the Format Cells dialog box.
CTRL+2	Applies or removes bold formatting.
CTRL+3	Applies or removes italic formatting.
CTRL 4	Applies or removes underlining in Microsoft Excel.
CTRL+5	Applies or removes strikethrough.
CTRL+6	Alternates between hiding objects, displaying objects, and displaying placeholders for objects.
CTRL+8	Displays or hides the outline symbols.
CTRL+9	Hides the selected rows.
CTRL 0	Hides the selected columns in Microsoft Excel.
CTRL+A	Selects the entire worksheet. If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the current region and its summary rows. Pressing CTRL+A a third time selects the entire worksheet. When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box. CTRL+SHFT+A inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula.
CTRL+B	Applies or removes bold formatting.
CTRL+C	Copies the selected cells. CTRL+C followed by another CTRL+C displays the Clipboard.
CTRL+D	Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.
CTRL+F	Displays the Find and Replace dialog box, with the Find tab selected. SHFT+F5 also displays this tab, while SHFT+F4 repeats the last Find action. CTRL+SHFT+F opens the Format Cells dialog box with the Font tab selected.
CTRL+G	Displays the Go To dialog box. F5 also displays this dialog box.
CTRL+H	Displays the Find and Replace dialog box, with the Replace tab selected.
CTRL I	Applies or removes italic formatting in Microsoft Excel.
CTRL+K	Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks.
CTRL+N	Creates a new, blank workbook.
CTRL O	Displays the Open dialog box to open or find a file. CTRL SHFT O selects all cells that contain comments in Microsoft Excel.
CTRL+P	Displays the Print dialog box. CTRL+SHFT+P opens the Format Cells dialog box with the Font tab selected.
CTRL+R	Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right.
CTRL+S	Saves the active file with its current file name, location, and file format.
CTRL T	Displays the Create Table dialog box in Microsoft Excel.
CTRL+U	Applies or removes underlining. CTRL+SHFT+U switches between expanding and collapsing of the formula bar.
CTRL+V	Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied an object, text, or cell contents.
CTRL+W	Closes the selected workbook window.
CTRL+X	Cuts the selected cells.
CTRL Y	Repeats the last command or action, if possible in Microsoft Excel.
CTRL+Z	Uses the Undo command to reverse the last command or to delete the last entry that you typed. CTRL+SHFT+Z uses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed.

Function keys
F1	Displays the Microsoft Office Excel Help task pane. CTRL+F1 displays or hides the Ribbon, a component of the Microsoft Office Fluent user interface. ALT+F1 creates a chart of the data in the current range. ALT+SHFT+F1 inserts a new worksheet.
F2	Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off. SHFT+F2 adds or edits a cell comment. CTRL+F2 displays the Print Preview window.
F3	Displays the Paste Name dialog box. SHFT+F3 displays the Insert Function dialog box.
F4	Repeats the last command or action, if possible. CTRL+F4 closes the selected workbook window.
F5	Displays the Go To dialog box. CTRL F5 restores the window size of the selected workbook window in Microsoft Excel.
F6	Switches between the worksheet, Ribbon, task pane, and Zoom controls. In a worksheet that has been split (View menu, Manage This Window, Freeze Panes, Split Window command), F6 includes the split panes when switching between panes and the Ribbon area. SHFT+F6 switches between the worksheet, Zoom controls, task pane, and Ribbon. CTRL+F6 switches to the next workbook window when more than one workbook window is open.
F7	Displays the Spelling dialog box to check spelling in the active worksheet or selected range. CTRL+F7 performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press ENTER, or ESC to cancel.
F8	Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection. SHFT+F8 enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys. CTRL+F8 performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized. ALT+F8 displays the Macro dialog box to create, run, edit, or delete a macro.
F9	Calculates all worksheets in all open workbooks. SHFT F9 calculates the active worksheet in Microsoft Excel. CTRL ALT F9 calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation. CTRL ALT SHFT F9 rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated. CTRL F9 minimizes a workbook window to an icon.
F10	Turns key tips on or off. SHFT F10 displays the shortcut menu for a selected item in Microsoft Excel. ALT SHFT F10 displays the menu or message for a smart tag. If more than one smart tag is present, it switches to the next smart tag and displays its menu or message. CTRL F10 maximizes or restores the selected workbook window.
F11	Creates a chart of the data in the current range. SHFT+F11 inserts a new worksheet. ALT+F11 opens the Microsoft Visual Basic Editor, in which you can create a macro by using Visual Basic for Applications (VBA).
F12	Displays the Save As dialog box.

Other useful shortcut keys
ARROW KEYS	Move one cell up, down, left, or right in a worksheet. CTRL+ARROW KEY moves to the edge of the current data region (data region: A range of cells that contains data and that is bounded by empty cells or datasheet borders.) in a worksheet. SHFT+ARROW KEY extends the selection of cells by one cell. CTRL+SHFT+ARROW KEY extends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell
BACKSPACE	Deletes one character to the left in the Formula Bar in Microsoft Excel. Also clears the content of the active cell. In cell editing mode, it deletes the character to the left of the insertion point.
DELETE	Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments. In cell editing mode, it deletes the character to the right of the insertion point.
END	Moves to the cell in the lower-right corner of the window when SCROLL LOCK is turned on. Also selects the last command on the menu when a menu or submenu is visible. CTRL+END moves to the last cell on a worksheet, in the lowest used row of the rightmost used column. If the cursor is in the formula bar, CTRL+END moves the cursor to the end of the text. CTRL+SHFT+END extends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the formula bar, CT
ENTER	Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default). In a data form, it moves to the first field in the next record. Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command. In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button). ALT+ENTER starts a new line in the same cell. CTRL+ENTER fills the selected cell range
ESC	Cancels an entry in the cell or Formula Bar in Microsoft Excel. Closes an open menu or submenu, dialog box, or message window. It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the Ribbon and status bar again.
HOME	Moves to the beginning of a row in a worksheet. Moves to the cell in the upper-left corner of the window when SCROLL LOCK is turned on. Selects the first command on the menu when a menu or submenu is visible. CTRL+HOME moves to the beginning of a worksheet. CTRL+SHFT+HOME extends the selection of cells to the beginning of the worksheet.
PAGE DOWN	Moves one screen down in a worksheet. ALT+PAGE DOWN moves one screen to the right in a worksheet. CTRL+PAGE DOWN moves to the next sheet in a workbook. CTRL+SHFT+PAGE DOWN selects the current and next sheet in a workbook.
PAGE UP	Moves one screen up in a worksheet. ALT+PAGE UP moves one screen to the left in a worksheet. CTRL+PAGE UP moves to the previous sheet in a workbook. CTRL+SHFT+PAGE UP selects the current and previous sheet in a workbook.
SPACEBAR	In a dialog box, performs the action for the selected button, or selects or clears a check box. CTRL+SPACEBAR selects an entire column in a worksheet. SHFT+SPACEBAR selects an entire row in a worksheet. CTRL+SHFT+SPACEBAR selects the entire worksheet. If the worksheet contains data, CTRL+SHFT+SPACEBAR selects the current region. Pressing CTRL+SHFT+SPACEBAR a second time selects the current region and its summary rows. Pressing CTRL+SHFT+SPACEBAR a third time selects the entire worksheet. Wh
TAB	Moves one cell to the right in a worksheet. Moves between unlocked cells in a protected worksheet. Moves to the next option or option group in a dialog box. SHFT TAB moves to the previous cell in a worksheet or the previous option in a dialog box in Microsoft Excel. CTRL TAB switches to the next tab in dialog box. CTRL SHFT TAB switches to the previous tab in a dialog box.

Microsoft Word 2003 shortcut keys

Mar.23, 2010 in MS Word 2003 Tips & Tricks Leave a Comment

Below are some of the Microsoft Word 2003 Shortcut Keys. Using these keys will help you saving a lot of time and efforts. Go ahead and master Word 2003.

Shortcut	Description
In the Help task pane

F1	Display the Help task pane.
F6	Switch between the Help task pane and Word.
TAB	Select the next item in the Help task pane.
SHFT+TAB	Select the previous item in the Help task pane.
ENTER	Perform the action for the selected item.
DOWN ARROW and UP ARROW	In a table of contents, select the next and previous item, respectively.
RIGHT ARROW and LEFT ARROW	In a table of contents, expand and collapse the selected item, respectively.
ALT+LEFT ARROW	Move back to the previous task pane.
ALT+RIGHT ARROW	Move forward to the next task pane.
CTRL+SPACEBAR	Open the menu of task panes.
CTRL+F1	Close and reopen the current task pane.
RIGHT ARROW	Expand a +/- list.
LEFT ARROW	Collapse a +/- list.

In the Help window

TAB	Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic.
SHFT+TAB	Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article.
ENTER	Perform the action for the selected Show All, Hide All, hidden text, or hyperlink.
ALT+LEFT ARROW	Move back to the previous Help topic.
ALT+RIGHT ARROW	Move forward to the next Help topic.
CTRL+P	Print the current Help topic.
UP ARROW AND DOWN ARROW	Scroll small amounts up and down, respectively, within the currently displayed Help topic.
PAGE UP AND PAGE DOWN	Scroll larger amounts up and down, respectively, within the currently displayed Help topic.
ALT+U	Change the Help window from being separate from (untiled) to connected to (tiled) Word.
SHFT+F10	Display a menu of commands for the Help window; requires that the Help window have active focus (click an item in the Help window).

Access and use menus and toolbars

F10 or ALT	Select the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.), or close an open menu and submenu at the same time.
CTRL+TAB or CTRL+SHFT+TAB	Select a task pane or toolbar after pressing F10 or ALT to select the menu bar. Pressing the keys repeatedly moves the focus among the open toolbars, menu bars, and task pane.
TAB or SHFT+TAB	When a toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) or menu bar is selected, select the next or previous button or menu.
ENTER	Open the selected menu, or perform the action for the selected button or command.
SHFT+F10	Display the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) for the selected item.
ALT+SPACEBAR	Display the title bar shortcut menu.
DOWN ARROW or UP ARROW	When a menu or submenu (submenu: A menu that appears when a user points to a command on a higher-level menu.) is open, select the next or previous command.
LEFT ARROW or RIGHT ARROW	Select the menu to the left or right. When a submenu is open, switch between the main menu and the submenu.
HOME or END	Select the first or last command on the menu or submenu.
ESC	Close an open menu. When a submenu is open, close only the submenu.
SHFT+DOWN ARROW	Open the selected menu.
CTRL+DOWN ARROW	When a shortened menu is open, display the full set of commands.
ALT+CTRL+= (equal sign)	Add a toolbar button to a menu. When you type this shortcut key and then click a toolbar button, Microsoft Word adds the button to the appropriate menu. For example, click Bullets on the Formatting toolbar to add the Bullets command to the Format menu.
ALT+CTRL+- (dash key)	Remove a command from a menu. When you type this shortcut key and then select a menu command, the command is removed. You can add the menu command back to the menu if you change your mind.
ALT+CTRL++ (plus key on numeric keypad)	Customize the shortcut key for a menu command. When you type this shortcut key and then select a menu command, the Customize Keyboard dialog box opens so you can add, change, or remove the shortcut key.

Access and use task panes

CTRL+F1	Open the task pane or hide the current task pane.
F6	Move to a task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window. (You may need to press F6 more than once.)
	Note If pressing F6 doesn’t display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane. In addition, if you open a dialog box from the Reveal Formatting task pane, the focus may be in your document after you close the dialog box, rather than in the task pane. You can use F6 or CTRL+TAB to return to the task pane.
CTRL+TAB	When a menu or toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) is active, move to a task pane. (You may need to press CTRL+TAB more than once.)
CTRL+SPACEBAR	Open the menu of task panes.
ALT+HOME	Go to the Getting Started task pane.
ALT+LEFT ARROW	Reverse the sequence of task panes you opened.
ALT+RIGHT ARROW	Repeat the sequence of task panes you opened.
ESC	Close a menu if one is currently open, or go back to the document.
TAB or SHFT+TAB	When a task pane is active, select the next or previous option in the task pane.
DOWN ARROW or UP ARROW	Move among choices in a selected submenu; move among certain options in a group of options.
SPACEBAR or ENTER	Open the selected menu, or perform the action assigned to the selected button.
SHFT+F10	Open a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) in a document; open a drop-down menu for the selected gallery item.
HOME or END	When a menu or submenu is visible, select the first or last command on the menu or submenu.
PAGE UP or PAGE DOWN	Scroll up or down in the selected gallery list.
CTRL+RIGHT ARROW or CTRL+LEFT ARROW	Expand or collapse a collapsible item in the gallery list.
CTRL+HOME or CTRL+END	Move to the top or bottom of the selected gallery list.

Use dialog boxes

ALT+F6	Move from an open dialog box back to the document for dialog boxes such as Find and Replace that support this behavior.
TAB	Move to the next option or option group.
SHFT+TAB	Move to the previous option or option group.
CTRL+TAB	Switch to the next tab in a dialog box.
CTRL+SHFT+TAB	Switch to the previous tab in a dialog box.
Arrow keys	Move between options in an open drop-down list, or between options in a group of options.
SPACEBAR	Perform the action assigned to the selected button; check or clear the selected check box.
First letter of an optn in a drop-down list	Open the list if it is closed and move to that option in the list.
ALT+ the letter underlined in an optn	Select an option; select or clear a check box.
ALT+DOWN ARROW	Open a selected drop-down list.
ESC	Close a selected drop-down list; cancel a command and close a dialog box.
ENTER	Run the selected command.

Use edit boxes within dialog boxes

HOME	Move to the beginning of the entry.
END	Move to the end of the entry.
LEFT ARROW or RIGHT ARROW	Move one character to the left or right.
CTRL+LEFT ARROW	Move one word to the left.
CTRL+RIGHT ARROW	Move one word to the right.
SHFT+LEFT ARROW	Select or unselect one character to the left.
SHFT+RIGHT ARROW	Select or unselect one character to the right.
CTRL+SHFT+LEFT ARROW	Select or unselect one word to the left.
CTRL+SHFT+RIGHT ARROW	Select or unselect one word to the right.
SHFT+HOME	Select from the insertion point to the beginning of the entry.
SHFT+END	Select from the insertion point to the end of the entry.

Use the Open, Save As, and Insert Picture dialog boxes

CTRL+F12	Display the Open dialog box.
F12	Display the Save As dialog box.
ALT+1	Go to the previous folder ().
ALT+2	Open the folder up one level from the open folder (Up One Level button ).
ALT+3	Close the dialog box and open your World Wide Web (World Wide Web (WWW): The multimedia branch of the Internet that presents not only text, but also graphics, sound, and video. On the Web, users can easily jump from item to item, page to page, or site to site by using hyperlinks.) search page (Search the Web button ).
ALT+4	Delete the selected folder or file (Delete button ).
ALT+5	Create a new subfolder in the open folder (Create New Folder button ).
ALT+6	Switch between List, Details, Properties, Preview Thumbnails, Tiles, and Icons views (click the arrow next to Views ).
ALT+7 or ALT+L	Show the Tools menu (Tools button).
SHFT+F10	Display a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) for a selected item such as a folder or file.
TAB	Move between options or areas in the dialog box.
F4 or ALT+I	Open the Look in or Save in list.
F5	Update the files visible in the Open or Save As dialog box (File menu).

Common tasks done in a Microsoft Word document

CTRL+SHFT+SPACEBAR	Create a nonbreaking space.
CTRL+HYPHEN	Create a nonbreaking hyphen.
CTRL+B	Make letters bold.
CTRL+I	Make letters italic.
CTRL+U	Make letters underline.
CTRL+SHFT+<	Decrease font size.
CTRL+SHFT+>	Increase font size.
CTRL+SPACEBAR	Remove paragraph or character formatting.
CTRL+C	Copy the selected text or object.
CTRL+X	Cut the selected text or object.
CTRL+V	Paste text or an object.
CTRL+Z	Undo the last action.
CTRL+Y	Redo the last action.

Speech and handwriting recognition

Left ALT+SHFT	Switch between languages or keyboard layouts.
+V	Switch microphone on or off.
+T	Switch between Voice Command mode and Dictation mode.
+C	Display a list of correction alternatives.
+H	Turn handwriting on or off.
ALT+~	Turn Japanese Input Method Editor (IME) (IME: A program that enters East Asian text (Traditional Chinese, Simplified Chinese, Japanese, or Korean) into programs by converting keystrokes into complex East Asian characters. The IME is treated as an alternate type of keyboard layout.) on 101 keyboard on or off.
Right ALT	Turn Korean IME on 101 keyboard on or off.
CTRL+SPACEBAR	Turn Chinese IME on 101 keyboard on or off.

Sending e-mail messages

ALT+S	Send the active document (active document: The document in which you’re working. Text you type or graphics you insert in Microsoft Word appear in the active document. The title bar of the active document is highlighted.) or message.
CTRL+SHFT+B	Open the Address Book.
ALT+K, CTRL+K	When the insertion point is in the message header, check the names on the To, Cc, and Bcc lines against the Address Book.
ALT+. (period)	Open the Address Book in the To field.
ALT+C	When the insertion point is in the message header, open the Address Book in the Cc field.
ALT+B	If the Bcc field is visible, open the Address Book in the Bcc field. To display the Bcc field, open the Address Book for any field, and insert or type a name in the Bcc box.
ALT+J	Go to the Subject field.
ALT+P	Open the Microsoft Outlook Message Options dialog box.
CTRL+SHFT+G	Create a message flag.
TAB	When the insertion point is in the message header, move to the next box in the e-mail header. When the last box in the e-mail header is active, TAB moves the insertion point to the body of the document or message.
SHFT+TAB	Select the previous field or button in the e-mail header.
CTRL+TAB	When the insertion point is in the message header, select the Send button. You can then use the arrow keys to move to the other buttons. To perform the action for the selected button or command, press ENTER.

Create, view, and save documents

CTRL+N	Create a new document of the same type as the current or most recent document.
CTRL+O	Open a document.
CTRL+W	Close a document.
ALT+CTRL+S	Split the document window.
ALT+SHFT+C	Remove the document window split.
CTRL+S	Save a document.

Find, replace, and browse through text

CTRL+F	Find text, formatting, and special items.
ALT+CTRL+Y	Repeat find (after closing Find and Replace window).
CTRL+H	Replace text, specific formatting, and special items.
CTRL+G	Go to a page, bookmark, footnote, table, comment, graphic, or other location.
ALT+CTRL+Z	Switch between documents or sections of a document, and between a document and an open e-mail message if you use Word as your e-mail editor.
ALT+CTRL+HOME	Open a list of browse options; use the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option.

Undo and redo actions

ESC	Cancel an action.
CTRL+Z	Undo an action.
CTRL+Y	Redo or repeat an action.

Switch to another view

ALT+CTRL+P	Switch to print layout view (Print Layout view: A view of a document or other object as it will appear when you print it. For example, items such as headers, footnotes, columns, and text boxes appear in their actual positions.).
ALT+CTRL+O	Switch to outline view (outline view: A view that shows the headings of a document indented to represent their level in the document’s structure. You can also use outline view to work with master documents.).
ALT+CTRL+N	Switch to normal view (normal view: A view that shows text formatting and a simplified page layout. Normal view is convenient for most editing and formatting tasks.).
ALT+R	Switch to Reading View.
CTRL+\	Expand or collapse subdocuments in a master document.

Outline view

ALT+SHFT+LEFT ARROW	Promote a paragraph.
ALT+SHFT+RIGHT ARROW	Demote a paragraph.
CTRL+SHFT+N	Demote to body text.
ALT+SHFT+UP ARROW	Move selected paragraphs up.
ALT+SHFT+DOWN ARROW	Move selected paragraphs down.
ALT+SHFT+PLUS SIGN	Expand text under a heading.
ALT+SHFT+MINUS SIGN	Collapse text under a heading.
ALT+SHFT+A	Expand or collapse all text or headings.
The slash (/) key on the numeric keypad	Hide or display character formatting.
ALT+SHFT+L	Show the first line of body text or all body text.
ALT+SHFT+1	Show all headings with the Heading 1 style.
ALT+SHFT+n	Show all headings up to Heading n.
CTRL+TAB	Insert a tab character.

Printing and previewing documents

CTRL+P	Print a document.
ALT+CTRL+I	Switch in or out of print preview (print preview: A view of a document as it will appear when you print it.).
Arrow keys	Move around the preview page when zoomed in.
PAGE UP or PAGE DOWN	Move by one preview page when zoomed out.
CTRL+HOME	Move to the first preview page when zoomed out.
CTRL+END	Move to the last preview page when zoomed out.

Reviewing documents

ALT+CTRL+M	Insert a comment (comment: A note or annotation that an author or reviewer adds to a document. Microsoft Word displays the comment in a balloon in the margin of the document or in the Reviewing Pane.).
CTRL+SHFT+E	Turn track changes (tracked change: A mark that shows where a deletion, insertion, or other editing change has been made in a document.) on or off.
ALT+SHFT+C	Close the Reviewing Pane if it is open.

Reading layout view

HOME	Go to beginning of document.
END	Go to end of document.
Number, then ENTER	Go to page number.
CTRL+]	Increase the size of selected text by one point.
CTRL+[	Decrease the size of selected text by one point.
ESC	Exit reading layout view.

References, footnotes, and endnotes

ALT+SHFT+O	Mark a table of contents entry.
ALT+SHFT+I	Mark a table of authorities entry (citation).
ALT+SHFT+X	Mark an index entry.
ALT+CTRL+F	Insert a footnote.
ALT+CTRL+D	Insert an endnote.

Working with Web pages

CTRL+K	Insert a hyperlink (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a location in a file, a Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP sites.).
ALT+LEFT ARROW	Go back one page.
ALT+RIGHT ARROW	Go forward one page.
F9	Refresh.

Delete text and graphics

BACKSPACE	Delete one character to the left.
CTRL+BACKSPACE	Delete one word to the left.
DELETE	Delete one character to the right.
CTRL+DELETE	Delete one word to the right.
CTRL+X	Cut selected text to the Office Clipboard.
CTRL+Z	Undo the last action.
CTRL+F3	Cut to the Spike (Spike: A special AutoText entry that stores multiple deletions. Microsoft Word appends one item to another until you paste the contents as a group in a new location in your document. You can also use the Microsoft Office Clipboard to get the same result.).

Copy and move text and graphics

CTRL+C	Copy text or graphics.
CTRL+C, CTRL+C	Display the Office Clipboard.
F2 (then move the insertion point and press ENTER)	Move text or graphics.
ALT+F3	Create AutoText (AutoText: A storage location for text or graphics you want to use again, such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.).
CTRL+V	Paste the Office Clipboard contents.
CTRL+SHFT+F3	Paste the Spike (Spike: A special AutoText entry that stores multiple deletions. Microsoft Word appends one item to another until you paste the contents as a group in a new location in your document. You can also use the Microsoft Office Clipboard to get the same result.) contents.
ALT+SHFT+R	Copy the header or footer used in the previous section of the document.

Insert special characters

CTRL+F9	A field
ENTER (after typing the first few characters of the AutoText entry name and when the ScreenTip appears)	An AutoText (AutoText: A storage location for text or graphics you want to use again, such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.) entry
SHFT+ENTER	A line break
CTRL+ENTER	A page break
CTRL+SHFT+ENTER	A section break
ALT+CTRL+MINUS SIGN	An em dash
CTRL+MINUS SIGN	An en dash
CTRL+HYPHEN	An optional hyphen
CTRL+SHFT+HYPHEN	A nonbreaking hyphen
CTRL+SHFT+SPACEBAR	A nonbreaking space
ALT+CTRL+C	The copyright symbol
ALT+CTRL+R	The registered trademark symbol
ALT+CTRL+T	The trademark symbol
ALT+CTRL+PERIOD	An ellipsis
CTRL+`, `	A single opening quotation mark
CTRL+', '	A single closing quotation mark
CTRL+`, SHFT+'	Double opening quotation marks
CTRL+', SHFT+'	Double closing quotation marks

Insert characters by using character codes

The character code, ALT+X	The Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol (), type 20AC, and then hold down the ALT key and press X.
ALT+the character code (on the numeric keypad)	The ANSI (ANSI character set: An 8-bit character set used by Microsoft Windows that allows you to represent up to 256 characters (0 through 255) by using your keyboard. The ASCII character set is a subset of the ANSI set.) character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down the ALT key and press 0128 on the numeric keypad.

Extend a selection

F8	Turn extend mode on.
F8, and then press LEFT ARROW or RIGHT ARROW	Select the nearest character.
F8 (press once to select a word, twice to select a sentence, and so on)	Increase the size of a selection.
SHFT+F8	Reduce the size of a selection.
ESC	Turn extend mode off.
SHFT+RIGHT ARROW	One character to the right
SHFT+LEFT ARROW	One character to the left
CTRL+SHFT+RIGHT ARROW	To the end of a word
CTRL+SHFT+LEFT ARROW	To the beginning of a word
SHFT+END	To the end of a line
SHFT+HOME	To the beginning of a line
SHFT+DOWN ARROW	One line down
SHFT+UP ARROW	One line up
CTRL+SHFT+DOWN ARROW	To the end of a paragraph
CTRL+SHFT+UP ARROW	To the beginning of a paragraph
SHFT+PAGE DOWN	One screen down
SHFT+PAGE UP	One screen up
CTRL+SHFT+HOME	To the beginning of a document
CTRL+SHFT+END	To the end of a document
ALT+CTRL+SHFT+PAGE DOWN	To the end of a window
CTRL+A	To include the entire document
CTRL+SHFT+F8, and then use the arrow keys; press ESC to cancel selection mode	A vertical block of text
F8+arrow keys; press ESC to cancel selection mode	To a specific location in a document

Select text and graphics in a table

TAB	Select the next cell's contents.
SHFT+TAB	Select the preceding cell's contents.
Hold down SHFT and press an arrow key repeatedly	Extend a selection to adjacent cells.
CTRL+SHFT+F8, and then use the arrow keys; press ESC to cancel selection mode	Extend a selection (or block).
SHFT+F8	Remove the selection.
ALT+5 on the numeric keypad (with NUM LOCK off)	Select an entire table.

Move the insertion point

LEFT ARROW	One character to the left
RIGHT ARROW	One character to the right
CTRL+LEFT ARROW	One word to the left
CTRL+RIGHT ARROW	One word to the right
CTRL+UP ARROW	One paragraph up
CTRL+DOWN ARROW	One paragraph down
SHFT+TAB	One cell to the left (in a table)
TAB	One cell to the right (in a table)
UP ARROW	Up one line
DOWN ARROW	Down one line
END	To the end of a line
HOME	To the beginning of a line
ALT+CTRL+PAGE UP	To the top of the window
ALT+CTRL+PAGE DOWN	To the end of the window
PAGE UP	Up one screen (scrolling)
PAGE DOWN	Down one screen (scrolling)
CTRL+PAGE DOWN	To the top of the next page
CTRL+PAGE UP	To the top of the previous page
CTRL+END	To the end of a document
CTRL+HOME	To the beginning of a document
SHFT+F5	To a previous revision
SHFT+F5	After opening a document, to the location it was in when the document was last closed

Move around in a table

TAB	Next cell in a row
SHFT+TAB	Previous cell in a row
ALT+HOME	First cell in a row
ALT+END	Last cell in a row
ALT+PAGE UP	First cell in a column
ALT+PAGE DOWN	Last cell in a column
UP ARROW	Previous row
DOWN ARROW	Next row

Insert paragraphs and tab characters in a table

ENTER	New paragraphs in a cell
CTRL+TAB	Tab characters in a cell

Copy formatting

CTRL+SHFT+C	Copy formatting from text.
CTRL+SHFT+V	Apply copied formatting to text.

Change or resize the font

CTRL+SHFT+F	Change the font.
CTRL+SHFT+P	Change the font size.
CTRL+SHFT+>	Increase the font size.
CTRL+SHFT+<	Decrease the font size.
CTRL+]	Increase the font size by 1 point.
CTRL+[	Decrease the font size by 1 point.

Apply character formats

CTRL+D	Change the formatting of characters (Font command, Format menu).
SHFT+F3	Change the case of letters.
CTRL+SHFT+A	Format letters as all capitals.
CTRL+B	Apply bold formatting.
CTRL+U	Apply an underline.
CTRL+SHFT+W	Underline words but not spaces.
CTRL+SHFT+D	Double-underline text.
CTRL+SHFT+H	Apply hidden text formatting.
CTRL+I	Apply italic formatting.
CTRL+SHFT+K	Format letters as small capitals.
CTRL+EQUAL SIGN	Apply subscript formatting (automatic spacing).
CTRL+SHFT+PLUS SIGN	Apply superscript formatting (automatic spacing).
CTRL+SPACEBAR	Remove manual character formatting.
CTRL+SHFT+Q	Change the selection to the Symbol font.

View and copy text formats

CTRL+SHFT+* (asterisk)	Display nonprinting characters.
SHFT+F1 (then click the text whose formatting you want to review)	Review text formatting.
CTRL+SHFT+C	Copy formats.
CTRL+SHFT+V	Paste formats.

Set line spacing

CTRL+1	Single-space lines
CTRL+2	Double-space lines
CTRL+5	Set 1.5-line spacing
CTRL+0 (zero)	Add or remove one line space preceding a paragraph

Align paragraphs

CTRL+E	Center a paragraph.
CTRL+J	Justify a paragraph.
CTRL+L	Left align a paragraph.
CTRL+R	Right align a paragraph.
CTRL+M	Indent a paragraph from the left.
CTRL+SHFT+M	Remove a paragraph indent from the left.
CTRL+T	Create a hanging indent.
CTRL+SHFT+T	Reduce a hanging indent.
CTRL+Q	Remove paragraph formatting.

Apply paragraph styles

CTRL+SHFT+S	Apply a style.
ALT+CTRL+K	Start AutoFormat.
CTRL+SHFT+N	Apply the Normal style.
ALT+CTRL+1	Apply the Heading 1 style.
ALT+CTRL+2	Apply the Heading 2 style.
ALT+CTRL+3	Apply the Heading 3 style.
CTRL+SHFT+L	Apply the List style.

Performing a mail merge

ALT+SHFT+K	Preview a mail merge.
ALT+SHFT+N	Merge a document.
ALT+SHFT+M	Print the merged document.
ALT+SHFT+E	Edit a mail-merge data document.
ALT+SHFT+F	Insert a merge field.

Working with fields

ALT+SHFT+D	Insert a DATE field (field: A set of codes that instructs Microsoft Word to insert text, graphics, page numbers, and other material into a document automatically. For example, the DATE field inserts the current date.).
ALT+CTRL+L	Insert a LISTNUM field.
ALT+SHFT+P	Insert a PAGE field.
ALT+SHFT+T	Insert a TIME field.
CTRL+F9	Insert an empty field.
CTRL+SHFT+F7	Update linked information in a Microsoft Word source document.
F9	Update selected fields.
CTRL+SHFT+F9	Unlink a field.
SHFT+F9	Switch between a selected field code (field code: Placeholder text that shows where specified information from your data source will appear; the elements in a field that generate a field’s result. The field code includes the field characters, field type, and instructions.) and its result (field results: Text or graphics inserted in a document when Microsoft Word carries out a field’s instructions. When you print the document or hide field codes, the field results replace the field codes.).
ALT+F9	Switch between all field codes and their results.
ALT+SHFT+F9	Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.
F11	Go to the next field.
SHFT+F11	Go to the previous field.
CTRL+F11	Lock a field.
CTRL+SHFT+F11	Unlock a field.

Function keys

F1	Get Help or visit Microsoft Office Online.
F2	Move text or graphics.
F3	Insert an AutoText (AutoText: A storage location for text or graphics you want to use again, such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.) entry (after Microsoft Word displays the entry).
F4	Repeat the last action.
F5	Choose the Go To command (Edit menu).
F6	Go to the next pane or frame.
F7	Choose the Spelling command (Tools menu).
F8	Extend a selection.
F9	Update selected fields.
F10	Activate the menu bar.
F11	Go to the next field.
F12	Choose the Save As command (File menu).

SHIFT+Function key

SHFT+F1	Start context-sensitive Help or reveal formatting.
SHFT+F2	Copy text.
SHFT+F3	Change the case of letters.
SHFT+F4	Repeat a Find or Go To action.
SHFT+F5	Move to the last change.
SHFT+F6	Go to the previous pane or frame.
SHFT+F7	Choose the Thesaurus command (Tools menu, Language submenu).
SHFT+F8	Shrink a selection.
SHFT+F9	Switch between a field code and its result.
SHFT+F10	Display a shortcut menu.
SHFT+F11	Go to the previous field.
SHFT+F12	Choose the Save command (File menu).

CTRL Function key

CTRL+F2	Choose the Print Preview command (File menu).
CTRL+F3	Cut to the Spike (Spike: A special AutoText entry that stores multiple deletions. Microsoft Word appends one item to another until you paste the contents as a group in a new location in your document. You can also use the Microsoft Office Clipboard to get the same result.).
CTRL+F4	Close the window.
CTRL+F5	Restore the document window size (for example, after maximizing it).
CTRL+F6	Go to the next window.
CTRL+F7	Choose the Move command (title bar shortcut menu).
CTRL+F8	Choose the Size command (title bar shortcut menu).
CTRL+F9	Insert an empty field.
CTRL+F10	Maximize the document window.
CTRL+F11	Lock a field.
CTRL+F12	Choose the Open command (File menu).

CTRL+SHIFT+Function key

CTRL+SHFT+F3	Insert the contents of the Spike (Spike: A special AutoText entry that stores multiple deletions. Microsoft Word appends one item to another until you paste the contents as a group in a new location in your document. You can also use the Microsoft Office Clipboard to get the same result.).
CTRL+SHFT+F5	Edit a bookmark.
CTRL+SHFT+F6	Go to the previous window.
CTRL+SHFT+F7	Update linked information in a Microsoft Word source document.
CTRL+SHFT+F8	Extend a selection or block (then press an arrow key).
CTRL+SHFT+F9	Unlink a field.
CTRL+SHFT+F11	Unlock a field.
CTRL+SHFT+F12	Choose the Print command (File menu).

ALT Function key

ALT+F1	Go to the next field.
ALT+F3	Create an AutoText (AutoText: A storage location for text or graphics you want to use again, such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.) entry.
ALT+F4	Quit Microsoft Word.
ALT+F5	Restore the program window size.
ALT+F6	Move from an open dialog box back to the document for dialog boxes such as Find and Replace that support this behavior.
ALT+F7	Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Tools menu, Options dialog box, Spelling & Grammar tab).
ALT+F8	Run a macro.
ALT+F9	Switch between all field codes and their results.
ALT+F10	Maximize the program window.
ALT+F11	Display Microsoft Visual Basic code.

ALT+SHIFT+Function key

ALT+SHFT+F1	Go to the previous field.
ALT+SHFT+F2	Choose the Save command (File menu).
ALT+SHFT+F9	Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.
ALT+SHFT+F10	Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message.
ALT+SHFT+F11	Start the Microsoft Script Editor.

CTRL+ALT+Function key

CTRL+ALT+F1	Display Microsoft System Information.
CTRL+ALT+F2	Open command (File menu).

Microsoft PowerPoint 2003 shortcut keys

Mar.22, 2010 in MS PowerPoint 2003 Tips & Tricks Leave a Comment

Below are some of the Microsoft PowerPoint 2003 Shortcut Keys. Using these keys will help you saving a lot of time and efforts. Go ahead and Master PowerPoint 2003.

Shortcut	Description
Move between panes
F6	Move clockwise among panes of normal view in Microsoft Powerpoint
SHFT+F6	Move counterclockwise among panes of normal view
CTRL+SHFT+TAB	Switch between Slides and Outline tabs of the Outline and Slides pane in normal view

Work in an outline
ALT+SHFT+LEFT ARROW	Promote a paragraph (paragraph: Text that has a carriage return (hard return) at the end of it, such as when you press ENTER. Each item in a bulleted or numbered list is a paragraph; a title or subtitle is also a paragraph.)
ALT SHFT RIGHT ARROW	Demote a paragraph in Microsoft Powerpoint
ALT+SHFT+UP ARROW	Move selected paragraphs up
ALT+SHFT+DOWN ARROW	Move selected paragraphs down
ALT+SHFT+1	Show heading level 1
ALT+SHFT+PLUS SIGN	Expand text below a heading
ALT SHFT MINUS SIGN	Collapse text below a heading in Microsoft Powerpoint
ALT+SHFT+A	Show all or collapse all text or headings

Show or hide a grid or guides
SHFT+F9	Show or hide the grid (grid: A set of intersecting lines used to align objects.)
ALT+F9	Show or hide guides (guides: Nonprinting straight lines, both horizontal and vertical, used to visually align objects.)
CTRL G	Change grid or guide settings in Microsoft Powerpoint

Select text and objects
SHFT+RIGHT ARROW	One character to the right
SHFT+LEFT ARROW	One character to the left
CTRL SHFT RIGHT ARROW	To the end of a word in Microsoft Powerpoint
CTRL+SHFT+LEFT ARROW	To the beginning of a word
SHFT+UP ARROW	One line up
SHFT+DOWN ARROW	One line down
ESC	An object (with text selected inside the object)
TAB or SHFT+TAB until the object you want is selected	An object (with an object selected)
ENTER	Text within an object (with an object selected)
CTRL A (on the Slides tab)	All objects in Microsoft Powerpoint slides tab
CTRL A (in slide sorter view)	All slides in Microsoft Powerpoint
CTRL+A (on the Outline tab)	All text

Delete and copy text and objects
BACKSPACE	Delete one character to the left
CTRL+BACKSPACE	Delete one word to the left
DELETE	Delete one character to the right in Microsoft Powerpoint
CTRL+DELETE	Delete one word to the right
CTRL+X	Cut selected object
CTRL+C	Copy selected object
CTRL V	Paste cut or copied object in Microsoft Powerpoint
CTRL+Z	Undo the last action

Move around in text
LEFT ARROW	One character to the left
RIGHT ARROW	One character to the right in Microsoft Powerpoint
UP ARROW	One line up
DOWN ARROW	One line down
CTRL+LEFT ARROW	One word to the left
CTRL+RIGHT ARROW	One word to the right
END	To the end of a line
HOME	To the beginning of a line in Microsoft Powerpoint
CTRL+UP ARROW	Up one paragraph
CTRL+DOWN ARROW	Down one paragraph
CTRL+END	To the end of a text box (text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document.)
CTRL+HOME	To the beginning of a text box
CTRL+ENTER	To the next title or body text placeholder (placeholders: Boxes with dotted or hatch-marked borders that are part of most slide layouts. These boxes hold title and body text or objects such as charts, tables, and pictures.). If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide.
SHFT F4	To repeat the last Find action in Microsoft Powerpoint

Move around in and work on tables
TAB	Move to the next cell
SHFT+TAB	Move to the preceding cell
DOWN ARROW	Move to the next row
UP ARROW	Move to the preceding row
CTRL TAB	Insert a tab in a cell in Microsoft Powerpoint
ENTER	Start a new paragraph (paragraph: Text that has a carriage return (hard return) at the end of it, such as when you press ENTER. Each item in a bulleted or numbered list is a paragraph; a title or subtitle is also a paragraph.)
TAB at the end of the last row	Add a new row at the bottom of the table in Microsoft Powerpoint

Format and align characters and paragraphs
CTRL+SHFT+F	Change the font
CTRL SHFT P	Change the font size in Microsoft Powerpoint
CTRL+SHFT+>	Increase the font size
CTRL SHFT <	Decrease the font size in Microsoft Powerpoint

Apply character formats
CTRL+T	Change the formatting of characters (Font command, Format menu) between sentence, lowercase, or uppercase
SHFT+F3	Change the case of letters
CTRL B	Apply bold formatting in Microsoft Powerpoint
CTRL+U	Apply an underline
CTRL I	Apply italic formatting in Microsoft Powerpoint
CTRL+EQUAL SIGN	Apply subscript formatting (automatic spacing)
CTRL+SHFT+PLUS SIGN	Apply superscript formatting (automatic spacing)
CTRL+SPACEBAR	Remove manual character formatting, such as subscript and superscript

Copy text formats
CTRL SHFT C	Copy formats in Microsoft Powerpoint
CTRL+SHFT+V	Paste formats

Align paragraphs
CTRL+E	Center a paragraph (paragraph: Text that has a carriage return (hard return) at the end of it, such as when you press ENTER. Each item in a bulleted or numbered list is a paragraph; a title or subtitle is also a paragraph.)
CTRL+J	Justify a paragraph
CTRL L	Left align a paragraph in Microsoft Powerpoint
CTRL+R	Right align a paragraph

Apply superscript and subscript formatting
CTRL EQUAL SIGN	Apply subscript formatting (automatic spacing) in Microsoft Powerpoint
CTRL+SHFT+PLUS SIGN	Apply superscript formatting (automatic spacing)

Run a slide show presentation
N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or the SPACEBAR	Perform the next animation or advance to the next slide
P, PAGE UP, LEFT ARROW, UP ARROW, or BACKSPACE	Perform the previous animation or return to the previous slide in Microsoft Powerpoint
number+ENTER	Go to slide number
B or PERIOD	Display a black screen, or return to the slide show from a black screen in Microsoft Powerpoint
W or COMMA	Display a white screen, or return to the slide show from a white screen
S or PLUS SIGN	Stop or restart a Microsoft Powerpoint automatic slide show
ESC, CTRL+BREAK, or HYPHEN	End a slide show
E	Erase on-screen annotations
H	Go to the next hidden slide
T	Set new timings while rehearsing
O	Use original timings while rehearsing
M	Use mouse-click to advance while rehearsing
1+ENTER (or press both mouse buttons for 2 seconds)	Return to the first slide in Microsoft Powerpoint
CTRL+P	Redisplay hidden pointer and/or change the pointer to a pen
CTRL+A	Redisplay hidden pointer and/or change the pointer to an arrow
CTRL+H	Hide the pointer and navigation button immediately
CTRL+U	Hide the pointer and navigation button in 15 seconds
SHFT+F10 (or right-click)	Display the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHFT+F10.)
TAB	Go to the first or next hyperlink (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a location in a file, a Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP sites.) on a slide
SHFT TAB	Go to the last or previous hyperlink on a slide in Microsoft Powerpoint
ENTER while a hyperlink is selected	Perform the mouse click behavior of the selected hyperlink
SHFT+ENTER while a hyperlink is selected	Perform the mouse over behavior of the selected hyperlink

Browse hyperlinks in a slide show presentation
TAB	Go to the first or next hyperlink per slide
SHFT+TAB	Go to the last or previous hyperlink per slide
ENTER while a hyperlink is selected	Perform the mouse click behavior of the selected hyperlink in Microsoft Powerpoint
SHFT+ENTER while a hyperlink is selected	Perform the mouse over behavior of the selected hyperlink

Browse Web presentations
TAB	Move forward through the hyperlinks in a Web presentation, the Address bar, and the Links bar
SHFT+TAB	Move back through the hyperlinks in a Web presentation, the Address bar, and the Links bar
ENTER	Perform the mouse click behavior of the selected hyperlink
SPACEBAR	Go to the next slide in Microsoft Powerpoint
BACKSPACE	Go to the previous slide

Send a presentation in an e-mail
ALT+S	Send the current presentation as an e-mail message
CTRL SHFT B	Open the Address Book when in Microsoft Powerpoint
ALT+K	Check the names on the To, Cc, and Bcc lines against the Address Book
TAB	Select the next box in the e-mail header or the body of the message when the last box in the e-mail header is active
SHFT+TAB	Select the previous field or button in the e-mail header

In the Help Pane
F1	Display the Help Pane in Microsoft Powerpoint.
F6	Switch between the Help Pane and the active application.
TAB	Select the next item in the Help Pane.
SHFT TAB	Select the previous item in the Microsoft Powerpoint Help Pane.
ENTER	Perform the action for the selected item.
UP ARROW and DOWN ARROW	In a Table of Contents, select the next and previous item, respectively.
LEFT ARROW and RIGHT ARROW	In a Table of Contents, expand and collapse the selected item, respectively.
ALT LEFT ARROW	Move back to the previous Microsoft Powerpoint Task Pane.
ALT+RIGHT ARROW	Move forward to the next Task Pane.
CTRL+SPACE	Open the menu of Pane options.
CTRL+F1	Close and reopen the current Task Pane.
RIGHT ARROW	Expand a +/- list.
LEFT ARROW	Collapse a +/- list.

In the Help window
TAB	Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic
SHFT+TAB	Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article
ENTER	Perform the action for the selected Show All, Hide All, hidden text, or hyperlink
ALT LEFT ARROW	Move back to the previous Microsoft Powerpoint Help topic.
ALT+RIGHT ARROW	Move forward to the next Help topic.
CTRL P	Print the current Microsoft Powerpoint Help topic.
UP ARROW AND DOWN ARROW	Scroll small amounts up and down, respectively, within the currently-displayed Help topic.
PAGE UP AND PAGE DOWN	Scroll larger amounts up and down, respectively, within the currently-displayed Help topic.
ALT U	Change whether the Microsoft Powerpoint Help window appears connected to (tiled) or separate from (untiled) the active application.
SHFT+F10	Display a menu of commands for the Help window; requires that the Help window have active focus (click an item in the Help window).

Display and use windows
ALT+TAB	Switch to the next window
ALT+SHFT+TAB	Switch to the previous window
CTRL+W or CTRL+F4	Close the active window
CTRL+F5	Restore the size of the active window after you’ve maximized it
F6	Move to a task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window (clockwise direction). You may need to press F6 more than once. Note If pressing F6 doesn’t display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane.
SHFT+F6	Move to a pane from another pane in the program window (counterclockwise direction)
CTRL+F6	When more than one window is open, switch to the next window
CTRL+SHFT+F6	Switch to the previous window
CTRL+F7	When a document window is not maximized, performs the Move command (on the Control menu for the window). Use the arrow keys to move the window, and, when finished, press ESC.
CTRL+F8	When a document window is not maximized, performs the Size command (on the Control menu for the window). Use the arrow keys to resize the window, and, when finished, press ESC.
CTRL+F9	Minimize a window to an icon (works only for some Microsoft Office programs)
CTRL+F10	Maximize or restore a selected window
PRINT SCREEN	Copy a picture of the screen to the Clipboard
ALT+PRINT SCREEN	Copy a picture of the selected window to the Clipboard

Access and use smart tags
ALT+SHFT+F10	Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message.
DOWN ARROW	Select the next item in a smart tag menu.
UP ARROW	Select the previous item in a smart tag menu.
ENTER	Perform the action for the selected item in a smart tag menu.
ESC	Close the smart tag menu or message.

Access and use task panes
F6	Move to a Microsoft Powerpoint task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window. (You may need to press F6 more than once.) Note If pressing F6 doesn’t display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL TAB to move to the task pane.
CTRL+TAB	When a menu or toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHFT+F10.) is active, move to a task pane. (You may need to press CTRL+TAB more than once.)
TAB or SHFT+TAB	When a task pane is active, select the next or previous option in the task pane
CTRL+DOWN ARROW	Display the full set of commands on the task pane menu
DOWN ARROW or UP ARROW	Move among choices in a selected Microsoft Powerpoint submenu; move among certain options in a group of options
SPACEBAR or ENTER	Open the selected menu, or perform the action assigned to the selected button
SHFT+F10	Open a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHFT+F10.); open a drop-down menu for the selected gallery item
HOME or END	When a menu or submenu is visible, select the first or last command on the menu or submenu
PAGE UP or PAGE DOWN	Scroll up or down in the selected gallery list
CTRL+HOME or CTRL+END	Move to the top or bottom of the selected gallery list

Use dialog boxes
TAB	Move to the next option or option group
SHFT+TAB	Move to the previous option or option group
CTRL+TAB	Switch to the next tab in a dialog box
CTRL SHFT TAB	Switch to the previous tab in a dialog box in Microsoft Powerpoint
Arrow keys	Move between options in an open drop-down list, or between options in a group of options
SPACEBAR	Perform the action assigned to the selected button; check or clear the selected check box
First letter of an optn in a drop-down list	Open the list if it is closed and move to that option in the list
ALT the letter underlined in an optn	Select an option; select or clear a check box in Microsoft Powerpoint
ALT+DOWN ARROW	Open a selected drop-down list
ESC	Close a selected drop-down list; cancel a command and close a dialog box
ENTER	Perform the action assigned to a default button in a dialog box

Use edit boxes within dialog boxes
HOME	Move to the beginning of the entry
END	Move to the end of the entry in a Microsoft Powerpoint dialog box
LEFT ARROW or RIGHT ARROW	Move one character to the left or right
CTRL+LEFT ARROW	Move one word to the left
CTRL+RIGHT ARROW	Move one word to the right
SHFT LEFT ARROW	Select or unselect one character to the left in a Microsoft Powerpoint dialog box
SHFT+RIGHT ARROW	Select or unselect one character to the right
CTRL+SHFT+LEFT ARROW	Select or unselect one word to the left
CTRL+SHFT+RIGHT ARROW	Select or unselect one word to the right
SHFT+HOME	Select from the insertion point to the beginning of the entry
SHFT+END	Select from the insertion point to the end of the entry

Use the Open and Save As dialog boxes
ALT+1	Go to the previous folder
ALT+2	Up One Level button: open the folder up one level above the open folder
ALT+3	Search the Web button: close the dialog box and open your Web search page (search page: A page from which you can find and go to other Internet sites or to documents on an intranet. Many search pages provide various ways to search, such as by topic, by keyword, or by matches to user queries.)
ALT+4	Delete button: delete the selected folder or file
ALT+5	Create New Folder button: create a new folder
ALT+6	Views button: switch among available folder views
ALT+7 or ALT+L	Tools button: show the Tools menu
SHFT+F10	Display a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHFT+F10.) for a selected item such as a folder or file
TAB	Move between options or areas in the dialog box
F4 or ALT+I	Open the Look in list
F5	Refresh the file list

Microsoft Outlook 2003 shortcut keys

Mar.21, 2010 in MS Outlook 2003 Tips & Tricks Leave a Comment

Below are some of the Microsoft Outlook 2003 Shortcut Keys. Using these keys will help you saving a lot of time and efforts. Go ahead and master Outlook 2003.


In the Help window

TAB	Select Show All or Hide All at the top of a topic; the next hidden text or hyperlink; or the Browser View button at the top of a Microsoft Office Web site article.
SHFT+TAB	Select the previous hidden text, hyperlink, Show All, or Hide All
ENTER	Perform the action for the selected Show All, Hide All, hidden text, or hyperlink
ALT+F4	Close the Help window

Use the Help topic pane

ALT+RIGHT ARROW	Go to the next Help topic
ALT+LEFT ARROW	Go to the previous Help topic
TAB	Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic
SHFT+TAB	Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article.
ENTER	Perform the action for the selected Show All, Hide All, hidden text, or hyperlink
UP ARROW or DOWN ARROW	Scroll toward the beginning or end of a Help topic
PAGE UP or PAGE DOWN	Scroll toward the beginning or end of a Help topic in large increments
HOME or END	Go to the beginning or end of a Help topic
CTRL+P	Print the current Help topic
CTRL+A	Select the entire Help topic
CTRL+C	Copy the selected items to the Clipboard
SHFT+F10	Display a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHFT+F10.)

Use menus and toolbars

F10 or ALT	Select the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.), or close an open menu and submenu at the same time
TAB or SHFT+TAB	When a toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHFT+F10.) is selected, select the next or previous button or menu on the toolbar
CTRL+TAB or CTRL+SHFT+TAB	When a toolbar is selected, select the next or previous toolbar
ENTER	Open the selected menu, or perform the action for the selected button or command
SHFT+F10	Display the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHFT+F10.) for the selected item
ALT+SPACEBAR	Display the window shortcut menu (Control menu)
DOWN ARROW or UP ARROW	When a menu or submenu is open, select the next or previous command
LEFT ARROW or RIGHT ARROW	Select the menu to the left or right. When a submenu is open, switch between the main menu and the submenu.
HOME or END	Select the first or last command on the menu or submenu
ESC	Close an open menu. When a submenu is open, close only the submenu.
SHFT+DOWN ARROW	When a menu is selected, display the list of commands
CTRL+DOWN ARROW	When a personalized menu is open, display the full set of commands
CTRL+ESC	Display the Start menu
F11	Enter a name in the Find a Contact box

Use dialog boxes

TAB	Move to the next option or option group
SHFT+TAB	Move to the previous option or option group
CTRL+TAB	Switch to the next tab in a dialog box
CTRL+SHFT+TAB	Switch to the previous tab in a dialog box
Arrow keys	Move between options in an open drop-down list, or between options in a group of options
SPACEBAR	Perform the action assigned to the selected button; check or clear the selected check box
First letter of an optn in a drop-down list	Open the list if it is closed and move to that option in the list
ALT+ the letter underlined in an optn	Select an option; select or clear a check box
ALT+DOWN ARROW	Open a selected drop-down list
ESC	Close a selected drop-down list; cancel a command and close a dialog box
ENTER	Perform the action assigned to a default button in a dialog box

Use edit boxes within dialog boxes

HOME	Move to the beginning of the entry
END	Move to the end of the entry
LEFT ARROW or RIGHT ARROW	Move one character to the left or right
CTRL+LEFT ARROW	Move one word to the left
CTRL+RIGHT ARROW	Move one word to the right
SHFT+LEFT ARROW	Select or unselect one character to the left
SHFT+RIGHT ARROW	Select or unselect one character to the right
CTRL+SHFT+LEFT ARROW	Select or unselect one word to the left
CTRL+SHFT+RIGHT ARROW	Select or unselect one word to the right
SHFT+HOME	Select from the insertion point to the beginning of the entry
SHFT+END	Select from the insertion point to the end of the entry

Use the Open, Save As, and Insert File dialog boxes

ALT+1	Go to the previous folder
ALT+2	Up One Level button: open the folder up one level above the open folder
ALT+3	Search the Web button: close the dialog box and open your Web search page (search page: A page from which you can find and go to other Internet sites or to documents on an intranet. Many search pages provide various ways to search, such as by topic, by keyword, or by matches to user queries.)
ALT+4	Delete button: delete the selected folder or file
ALT+5	Create New Folder button: create a new folder
ALT+6	Views button: switch among available folder views
ALT+7 or ALT+L	Tools button: show the Tools menu
SHFT+F10	Display a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHFT+F10.) for a selected item such as a folder or file
TAB	Move between options or areas in the dialog box
F4 or ALT+I	Open the Look in list
F5	Refresh the file list

Use Program Windows

ALT+TAB	Switch to the next window
ALT+SHFT+TAB	Switch to the previous window
ALT+F4	Close the selected program window; if this is the only open window, closes the program
SHFT+F6	Move to a pane from another pane in the program window (counterclockwise direction)
CTRL+F6	When more than one window is open, switch to the next window
CTRL+SHFT+F6	Switch to the previous window
CTRL+F7	When a document window is not maximized, performs the Move command (on the Control menu for the window). Use the arrow keys to move the window, and, when finished, press ESC.
CTRL+F8	When a document window is not maximized, performs the Size command (on the Control menu for the window). Use the arrow keys to resize the window, and, when finished, press ESC.
CTRL+F9	Minimize a window to an icon (works only for some Microsoft Office programs)
PRINT SCREEN	Copy a picture of the screen to the Clipboard
ALT+PRINT SCREEN	Copy a picture of the selected window to the Clipboard

For Basic Navigation

CTRL+1	Switch to Mail
CTRL+2	Switch to Calendar
CTRL+3	Switch to Contacts
CTRL+4	Switch to Tasks
CTRL+5	Switch to Notes
CTRL+6	Switch to Folder List in Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.)
CTRL+7	Switch to Shortcuts
CTRL+COMMA	Next item (with item open)
CTRL+PERIOD	Previous item (with item open)
F6 or CTRL+SHFT+TAB	Switch between the Folder List and the main Outlook window
TAB	Move among the Outlook window, the Navigation Pane, and the Reading Pane
Arrow keys	Move around within the Navigation Pane
CTRL+Y	Go to a different folder
PLUS or MINUS SIGN on the numeric keypad	Expand/collapse a group (with a group selected) in the Navigation Pane
Left and right arrow keys	Collapse/expand a group in the e-mail message list

To create an item or file

CTRL+SHFT+A	Appointment
CTRL+SHFT+C	Contact
CTRL+SHFT+L	Distribution list
CTRL+SHFT+X	Fax
CTRL+SHFT+E	Folder
CTRL+SHFT+J	Journal entry
CTRL+SHFT+Q	Meeting request
CTRL+SHFT+M	Message
CTRL+SHFT+N	Note
CTRL+SHFT+H	new Office document.
CTRL+SHFT+S	Post in this folder
CTRL+SHFT+P	Search Folder
CTRL+SHFT+K	Task
CTRL+SHFT+U	Task request

For all items

SHFT+F1	Display ScreenTip for the active element
CTRL+S or SHFT+F12	Save
ALT+S	Save and Close, Send
F12	Save As
CTRL+Z or ALT+BACKSPACE	Undo
CTRL+D	Delete
CTRL+P	Print
CTRL+SHFT+Y	Copy item
CTRL+SHFT+V	Move item
CTRL+K (using the Outlook e-mail editor)	Check names
F7	Check spelling
CTRL+SHFT+G	Flag for follow-up
CTRL+F	Forward
ALT+S	Send/post/invite all
F3 or CTRL+E	Find items
F4	Search for text in items
SHFT+F4	Find next during text search
CTRL+SHFT+F	Use Advanced Find
CTRL+SHFT+P	Create a new Search Folder
F2	Turn on editing in a field (except icon view)

For E-mail

CTRL+SHFT+I	Switch to Inbox
CTRL+SHFT+O	Switch to Outbox
CTRL+TAB (with focus on the To line) and then TAB to the Accounts button	Choose the account from which to send a message
ALT+S	Send
CTRL+R	Reply to a message
CTRL+SHFT+R	Reply all to a message
CTRL+ ALT+J	Mark a message as not junk
CTRL+SHFT+I	Display blocked external content (in a message)
CTRL+ SHFT+S	Post to a folder
CTRL+M or F9	Check for new mail
UP ARROW	Go to the next message
DOWN ARROW	Go to the previous message
ALT+ UP ARROW	Go to the row above (message or group heading)
ALT+ DOWN ARROW	Go to the row below (message or group heading)
CTRL+N	Compose a new message
CTRL+O	Open a received message
CTRL+SHFT+B	Display the Address Book
CTRL+SHFT+O	Convert an HTML or RTF message to plain text
INSERT	Add a Quick Flag to a message
CTRL+SHFT+G	Display the Flag for Follow Up dialog box
CTRL+Q	Mark as read
CTRL+SHFT+W	Show the menu to download pictures, change automatic download settings, or add a sender to the Safe Senders List.

For Calendar

ALT+C	Accept
ALT+D	Decline

For Contacts

CTRL+SHFT+D	Dial
F11	Enter a name in the Find a Contact box

For Tasks

ALT+C	Accept
ALT+D	Decline

To Format text

ALT+O	Display the Format menu
SHFT+F3	Switch case (with text selected)
CTRL+B	Add bold
CTRL+SHFT+L	Add bullets
CTRL+I	Add italics
CTRL+T	Increase indent
CTRL+SHFT+T	Decrease indent
CTRL+L	Left align
CTRL+E	Center
CRTL+U	Underline
CTRL+]	Increase font size
CTRL+[	Decrease font size
CTRL+X or SHFT+DELETE	Cut
CTRL+C or CTRL+INSERT	Copy
CTRL+V or SHFT+INSERT	Paste
CTRL+SHFT+Z or CTRL+SPACEBAR	Clear formatting

To add Web information to items

CTRL+left mouse button	Edit a URL in the body of an item
SHFT+left mouse button	Specify a Web browser
CTRL+K	Insert a hyperlink (When using Word as e-mail editor only)

For print preview

CTRL+F2	Open print preview
ALT+P	Print a print preview
ALT+S or ALT+U	Print preview page setup
ALT+Z	Zoom
ALT+C	Close print preview

For send/receive

F9	Starts send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you have defined.
SHFT+F9	Starts a send/receive for current folder retrieving full items (header, item, and any attachments)

Table view – general use

ENTER	Open an item
CTRL+A	Select all items
PAGE DOWN	Go to the item at the bottom of the screen
PAGE UP	Go to the item at the top of the screen
SHFT+UP ARROW or SHFT+DOWN ARROW	Extend or reduce the selected items by one item
CTRL+UP ARROW or CTRL+DOWN ARROW	Go to the next or previous item without extending the selection
CTRL+SPACEBAR	Select or unselect the active item
CTRL+HOME or CTRL+END (with in-cell editing disabled)	Move every item in the selection to the top or bottom in the list order

Table view – with a group selected

ENTER or RIGHT ARROW	Expand the group
ENTER or LEFT ARROW	Collapse the group
UP ARROW	Select the previous group
DOWN ARROW	Select the next group
HOME	Select the first group
END	Select the last group
NUM -	Collapses the group
NUM+	Expands the group
RIGHT ARROW	Select the first item on screen in an expanded group or the first item off screen to the right

Table view – for all groups

CTRL+NUM -	Collapses all groups
CTRL+NUM+	Expands all groups

Day/week/month view – all three

ALT+key for number of days	View from 1 through 9 days
ALT+0 (ZERO)	View 10 days
ALT+HYPHEN SIGN	Switch to weeks
ALT+EQUAL SIGN	Switch to months
CTRL+TAB or F6	Move between Calendar, TaskPad, and the Folder List
SHFT+TAB	Select the previous appointment
LEFT ARROW	Go to the previous day
RIGHT ARROW	Go to the next day
ALT+LEFT ARROW	Move selected item to the previous day when multiple days appear
ALT+RIGHT ARROW	Move selected item to the next day when multiple days appear
ALT+DOWN ARROW	Go to the same day in the next week
ALT+UP ARROW	Go to the same day in the previous week

Day view

HOME	Select the time that begins your work day
END	Select the time that ends your work day
UP ARROW	Select the previous block of time
DOWN ARROW	Select the next block of time
PAGE UP	Select the block of time at the top of the screen
PAGE DOWN	Select the block of time at the bottom of the screen
SHFT+UP ARROW or DOWN ARROW	Extend or reduce the selected time
With the cursor in the appointment, ALT+UP ARROW or DOWN ARROW	Move an appointment
With the cursor in the appointment, ALT+SHFT+UP ARROW or DOWN ARROW	Change an appointment start or end time
ALT+DOWN ARROW	Move selected item to the same day in the next week
ALT+UP ARROW	Move selected item to the same day in the previous week

Week or Month views

HOME	Go to the first day of the week
END	Go to the last day of the week
PAGE UP	Go to the same day of the week in the previous week (or 5 weeks previous if viewing by month)
PAGE DOWN	Go to the same day of the week in the next week (or 5 weeks ahead if viewing by month)
ALT+UP, DOWN, LEFT, or RIGHT ARROW	Move the appointment up, down, left, or right
SHFT+LEFT, RIGHT, UP, or DOWN ARROW; or SHFT+HOME or END	Change the duration of the selected block of time

Date Navigator

ALT+HOME	Go to the first day of the current week
ALT+END	Go to the last day of the current week
ALT+UP ARROW	Go to the same day in the previous week
ALT+DOWN ARROW	Go to the same day in the next week
ALT+PAGE UP	Go to the first day of the month
ALT+PAGE DOWN	Go to the last day of the month

Address card – general use

UP ARROW	Select the previous card
DOWN ARROW	Select the next card
HOME	Select the first card in the list
END	Select the last card in the list
PAGE UP	Select the first card on the current page
PAGE DOWN	Select the first card on the next page
RIGHT ARROW	Select the closest card in the next column
LEFT ARROW	Select the closest card in the previous column
CTRL+SPACEBAR	Select or unselect the active card
SHFT+UP ARROW	Extend the selection to the previous card and unselect cards after the starting point
SHFT+DOWN ARROW	Extend the selection to the next card and unselect cards before the starting point
CTRL+SHFT+UP ARROW	Extend the selection to the previous card, regardless of the starting point
CTRL+SHFT+DOWN ARROW	Extend the selection to the next card, regardless of the starting point
SHFT+HOME	Extend the selection to the first card in the list
SHFT+END	Extend the selection to the last card in the list
SHFT+PAGE UP	Extend the selection to the first card on the previous page
SHFT+PAGE DOWN	Extend the selection to the last card on the last page

Address card – move between cards without changing the selection

CTRL+DOWN ARROW	To the next card
CTRL+UP ARROW	To the previous card
CTRL+HOME	To the first card in the list
CTRL+END	To the last card in the list
CTRL+PAGE UP	To the first card on the previous page
CTRL+PAGE DOWN	To the first card on the next page
CTRL+LEFT ARROW	To the closest card in the previous column
CTRL+RIGHT ARROW	To the closest card in the next column
F2	To a field in the active card

Address card – move between fields in a card

TAB	Move to the next field and, from the last field of a card, move to the first field in the next card
SHFT+TAB	Move to the previous field and, from the first field of a card, move to the last field in the previous card
ENTER	Move to the next field, or add a line to a multi-line field
SHFT+ENTER	Move to the previous field without leaving the active card
F2	Display the insertion point in the active field to edit text

Address card – move between characters in a field

ENTER	Add a line in a multi-line field
HOME	Move to the beginning of a line
END	Move to the end of a line
PAGE UP	Move to the beginning of a multi-line field
PAGE DOWN	Move to the end of a multi-line field
UP ARROW	Move to the previous line in a multi-line field
DOWN ARROW	Move to the next line in a multi-line field
LEFT ARROW	Move to the previous character in a field
RIGHT ARROW	Move to the next character in a field

Timeline – when an item is selected

LEFT ARROW	Select the previous item
RIGHT ARROW	Select the next item
SHFT+LEFT ARROW or SHFT+RIGHT ARROW	Select several adjacent items
CTRL+LEFT ARROW+SPACEBAR or CTRL+RIGHT ARROW+SPACEBAR	Select several nonadjacent items
ENTER	Open the selected items
PAGE UP	Display the items one screen above the items on screen
PAGE DOWN	Display the items one screen below the items on screen
HOME	Select the first item on the timeline (if items are not grouped) or the first item in the group
END	Select the last item on the timeline (if items are not grouped) or the last item in the group
CTRL+HOME	Display (without selecting) the first item on the timeline (if items are not grouped) or the first item in the group
CTRL+END	Display (without selecting) the last item on the timeline (if items are not grouped) or the last item in the group

Timeline – when a group is selected

ENTER or RIGHT ARROW	Expand the group
ENTER or LEFT ARROW	Collapse the group
UP ARROW	Select the previous group
DOWN ARROW	Select the next group
HOME	Select the first group on the timeline
END	Select the last group on the timeline
RIGHT ARROW	Select the first item on screen in an expanded group or the first item off screen to the right

Timeline – when a unit of time on the time scale for days is selected

LEFT ARROW	Move back in increments of time that are the same as those shown on the time scale
RIGHT ARROW	Move forward in increments of time that are the same as those shown on the time scale
SHFT+TAB	When the lower time scale is selected, select the upper time scale
TAB	When the upper time scale is selected, select the lower time scale
TAB	When the lower time scale is selected, select the first item on screen or the first group on screen if items are grouped

Microsoft Excel 2003 shortcut keys

Mar.21, 2010 in MS Excel 2003 Tips & Tricks Leave a Comment

Below are some of the Microsoft Excel Shortcut Keys. Using these keys will help you saving a lot of time and efforts. Go ahead and master Excel 2003.

Shortcut	Description
Alt + =	Create a formula to sum all of the above cells
Alt + Shift + F1	Insert New Worksheet.
Alt+F11	Open VBE
Ctrl + ‘	Insert the value of the above cell into cell currently selected.
Ctrl + ;	Enter the current date.
Ctrl + 5	Strikethrough highlighted selection.
Ctrl + A	Select all contents of the worksheet.
Ctrl + Arrow key	Move to next section of text.
Ctrl + B	Bold highlighted selection.
Ctrl + F10	Maximize currently selected window.
Ctrl + F6	Switch between open workbooks / windows.
Ctrl + F9	Minimize current window.
Ctrl + I	Italic highlighted selection.
Ctrl + K	Insert link.
Ctrl + P	Bring up the print dialog box to begin printing.
Ctrl + Page down	Move between Excel work sheets in the same Excel document.
Ctrl + Page up	Move between Excel work sheets in the same Excel document.
Ctrl + Shift + !	Format number in comma format.
Ctrl + Shift + #	Format number in date format.
Ctrl + Shift + $	Format number in currency format.
Ctrl + Shift + %	Format number in percentage format.
Ctrl + Shift + ;	Enter the current time.
Ctrl + Shift + @	Format number in time format.
Ctrl + Shift + ^	Format number in scientific format.
Ctrl + Space	Select entire column.
Ctrl + Tab	Move between Two or more open Excel files.
Ctrl + U	Underline highlighted selection.
Ctrl + Z	Undo last action.
Ctrl+*	Select current region
Ctrl+;, Ctrl+shift+:	Current date, Current time
Ctrl+1	Format Cells
Ctrl+A	Select all cells
Ctrl+Arrow	Move to edge of region
Ctrl+B, Ctrl+U, C+i	Bold, Underline, Italic
Ctrl+C	Copy,
Ctrl+End	A1, Select last cell in used range
Ctrl+F,	Find,
Ctrl+F3, F3	Define name, Paste name
Ctrl+H	Find&Replace
Ctrl+Home	Select
Ctrl+N	Open new workbook
Ctrl+P,	Print,
Ctrl+Page Down	Move to the next sheet,
Ctrl+Page Up	Move to the previous sheet
Ctrl+S, Ctrl+F4, Alt+F4	Save, Close, Close Excel
Ctrl+Shift+End	Select from active cell to last cell in used range.
Ctrl+Shift+Enter	Array formula
Ctrl+Shift+Home	Select from active cell to A1
Ctrl+Spacebar	Select columns
Ctrl+Tab	Move to next open workbook
Ctrl+V	Multiple Paste,
Ctrl+X	Cut
Ctrl+Z	Undo
Enter,	Paste,
F11	Create chart.
F2	Edit the selected cell.
F5	Goto a specific cell. For example, C6.
F7	Spell check selected text and/or document.
Shift + F3	Open the Excel formula window.
Shift + F5	Bring up search box.
Shift + Space	Select entire row.
Shift+F11	Insert new worksheet
Shift+F3	Paste function window
Shift+Spacebar	Select rows

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Microsoft Outlook 2007 shortcut keys

Below are some of the Microsoft Outlook 2007 Shortcut Keys. Using these keys will help you saving a lot of time and efforts. Go ahead and master Outlook 2007.

Shortcut

Description

Basic navigation

Search

Flags

Color Categories

Create an item or file

All items

E-mail

Calendar

Contacts

Electronic Business Cards dialog box

Tasks

Format text

Add Web information to items

Print preview

Send/Receive

Visual Basic Editor

Macros

Forms

Table view – General use

Table view – with a group selected

Table view – All groups

Calendar Day/Week/Month view

Day view

Week view

Month view

Date Navigator

Business Cards view or Address Cards view – General use

Business Cards view or Address Cards view – Move between fields in an open card

Business Cards view or Address Cards view – Move between characters in a field

Timeline view (Tasks or Journal) – item selected

Timeline view (Tasks or Journal) – group selected

Timeline view – unit of time on the time scale for days is selected

Microsoft Excel 2007 shortcut keys

Below are some of the Microsoft Excel 2007 Shortcut Keys. Using these keys will help you saving a lot of time and efforts. Go ahead and master Excel 2007.

Shortcut

Command

CTRL combination shortcut keys

Function keys

Other useful shortcut keys

Microsoft Word 2003 shortcut keys

Below are some of the Microsoft Word 2003 Shortcut Keys. Using these keys will help you saving a lot of time and efforts. Go ahead and master Word 2003.

Shortcut

Description

In the Help task pane

In the Help window

Access and use menus and toolbars

Access and use task panes

Use dialog boxes

Use edit boxes within dialog boxes

Use the Open, Save As, and Insert Picture dialog boxes

Common tasks done in a Microsoft Word document

Speech and handwriting recognition

Sending e-mail messages

Create, view, and save documents

Find, replace, and browse through text

Undo and redo actions

Switch to another view

Outline view

Printing and previewing documents

Reviewing documents

Reading layout view

References, footnotes, and endnotes

Working with Web pages

Delete text and graphics

Copy and move text and graphics

Insert special characters

Insert characters by using character codes

Extend a selection

Select text and graphics in a table

Move the insertion point

Move around in a table

Insert paragraphs and tab characters in a table

Copy formatting

Change or resize the font